Minutes – April 2022

Minutes of the meeting of South Petherwin Parish Council held on Wednesday 13th April 2022, at 7pm, in South Petherwin Methodist Hall.

Present: Cllr P Parsons (Chairman), Cllr A Finnimore, Cllr R Kneebone, Cllr M Screech, Cllr J Barlow, and Cllr A Barham

In Attendance: Linda Coles, Parish Clerk and Cllr A Parsons, Cornwall Councillor.

There were two members of the public present.

Item 1. Chairman’s Welcome. The Chairman welcomed all to the meeting.

Item 2. Apologies: Apologies were received and accepted from Cllr Butler, Cllr Rogers and Cllr Jasper.

Item 3. Declarations of Interest.

  • Agenda Items. Cllr P Parsons declared an interest in Item 8a) PA22/02654.
  • Gifts. None declared.

Item 4. Consideration of written requests for Dispensation. None received.

Item 5. Unitary Councillor’s Report.

A complaint has been received from a resident regarding parking issues outside South Petherwin School. Properties are being obstructed by people dropping and picking up children.

Regarding the Community Network Highway Fund the schemes that require a TRO will be deferred until next year 2023/24 to enable them to take advantage of one TRO. The application for South Petherwin will therefore be deferred until next year but a further discussion with Highways, outside of this funding, needs to take place. 

Cllr A Parsons said that there has been a mixed reaction to the traffic calming at Daws House and this needs time to settle in as it will take time for people to get used to the new layout. Cllr Barham has received a letter from a resident living beside the lower build out. They believe that it has not been built in the right place, it is making it difficult to attend to their bank and it has made it dangerous and difficult to get out of their driveway as well as a potential future flood risk from water running off the road. Cllr P Parsons said that another resident has raised concerns about the signage being too big and they would like a walkway behind the signs for a safer access to their field.

Cllr A Parsons said that there has been a debate as to whether Cornwall needs a Mayor and this has been referred to the Cabinet.

The Day Centre at Launceston looks likely to be closed and users will be encouraged to go to Morley Tamblyn at Liskeard.

One of the potential providers for Launceston Leisure Centre has pulled out.

The 20mph scheme outside the school is scheduled for this financial year.

Item 6. Public Participation.

A member of the public said that following the success of the flashing speed sign (smiley face) at Tregadillet another one on the opposite side of the road is being looked into.

There is a danger at school times in Tregadillet with vehicles cutting across the carriageway and not giving way on the slip road to the mini roundabout, especially at school drop off and pick up times. This will be an agenda item for the next meeting.

Item 7. Response to Public Participation. Not applicable.

Item 8. Planning.

  • Planning applications received before the agenda was finalised:

Councillor P Parsons left the meeting having declared an interest, it was RESOLVED that Cllr Finnimore, Vice Chairman, takes the Chair for this item, proposed by Cllr Barlow, seconded by Cllr Barham with all in favour.

  • PA22/02654, Denley Barn, B3254 between Tiny Meadows and Hendra Lane, South Petherwin, Launceston, Cornwall. Proposed single storey extension to form a Porch, Garden Room and Sauna. The plans were circulated and there was some discussion following which it was RESOLVED to support this application, proposed by Cllr Barham, seconded by Cllr Kneebone with all in favour.
  • Planning applications received after the agenda was published: None.
  • Planning decisions notified by Cornwall Council: None
  • Other Planning Matters. None

Item 9. Minutes of the meeting held on Wednesday 9th March 2022.

It was RESOLVED that the above Minutes are a true record of that meeting. Proposed by Cllr Kneebone, seconded by Cllr Screech with all in favour who had been present at the meeting.

Item 10. Matters Arising from the above Minutes. No matters arising.

Item 11. Queen’s Platinum Jubilee Event

The commemorative mugs have arrived and one was passed around for the Members to see. The programme of events was discussed and a copy will be put together to be published in the Parish Magazine.

Item 12. Launceston Forest.

This is the forest on the left hand side of the road from Daws House and it will be linking in with the Forest for Cornwall. It was agreed that the Parish Council will meet on site on a Saturday morning to see how it can participate. Cllr P Parsons will get a date for the meeting. ACTION: CLLR P PARSONS

Item 13. CPR Training. Deferred to the next meeting.

Item 14. Annual Parish Meeting 2022.

It was agreed that the Annual Parish Meeting 2022 will be held on 4th May in South Petherwin Village Hall at 7pm. There will be refreshments and the Clerk will invite local organisations. ACTION: CLERK

Item 15. A30/B3257 Junction at Bodmin Moor Services (Plusha)

Ed Halford, National Highways had attended the Community Network Meeting. National Highways is still carrying out modelling and assessments on this stretch of the A30 and are looking to meet again in the Autumn to feedback the information that will have gathered. The Clerk will write in the meantime for an update, following up the letter sent by the Parish Council. ACTION: CLERK

Item 16. Highway and Footpath Matters.

  • Daws House. Feedback on new traffic calming scheme.  Already covered.
  • The Traffic Calming Feasibility Study. Meeting to be arranged with Cornwall Council Officers to investigate the costs going forward. Clerk to arrange. ACTION: CLERK
  • Solar Light at the footpath at the junction between Trelinnoe Close and Trelinnoe Gardens. Cllr Barlow will purchase a solar light.

Item 17. Correspondence

  • Cornish Platinum Jubilee Parade. Noted
  • Motor Cycling Club Ltd, 3 day trials. Noted
  • Email from resident re parking opposite the phone box. Monitoring.

The Clerk will let him know. ACTION: CLERK

Item 18. Finance

  1. Payments. It was RESOLVED to make the following payments, proposed by Cllr Barlow, seconded by Cllr Barham with all in favour:
  2. Online – L Coles, Clerk’s salary etc. for March
  3. Online – HMRC, PAYE for Clerk, March
  4. Online – A Peerless, March toilet cleaning – £56.00
  5. Online – Cornwall ALC Ltd, Annual membership renewal – £429.77
  6. Online – EDF Energy, Electricity for toilets – £40.45
  7. Online – Dash UK Ltd, purchase of commemorative mugs – £531.00 ** Please note this payment was made on 23/03/2022
  8. Bank Charge – Quarterly bank charge for Unity Trust – £18.00** 31/03/2022

      Receipts: None

  • Bank Reconciliations. It was RESOLVED that the bank reconciliations for March are correct, proposed by Cllr Barham, seconded by Cllr Barlow with all in favour. As at the 31st March 2022 the bank balances total £31,702.79
  • Internal Auditor arrangements. The Clerk asked for the name of the Council’s Internal Auditor. It was agreed that the Clerk will contact the person who carried out last year’s audit. ACTION: CLERK
  • AGAR 2020/21. It was RESOLVED that an AGAR 2 form will be completed and the Council will apply for a Certificate of Exemption. Proposed by Cllr Screech, seconded by Cllr Kneebone with all in favour.
  • CIL Payment. It was RESOLVED that Cllr P Parsons and Cllr Finnimore sign the CIL Agreement forms for Cornwall Council. Proposed by Cllr Barlow, seconded by Cllr Kneebone with all in favour.
  • Insurance Policy Renewal. It was RESOLVED that the Council will take advantage of the 5-year fixed payment of 541.81. Clerk will advise. Proposed by Cllr Screech seconded by Cllr Kneebone with all in favour. ACTION: CLERK
  • Cornwall Hospice Care. Letter requesting a grant. The Clerk will reply that the council only supports local organisations, within the Parish. ACTION: CLERK

Item 19. Any Other Business

Repairs to the Notice Boards have been started.

Part of the Parish has been without Broadband, Cllr Kneebone will give Cllr A Parsons the details.

There will be a Coffee Morning on May 14th, 10.00am-12.0pm in South Petherwin Village Hall. Cllr A Parsons would like a reminder to attend. ACTION: CLERK

Item 20. Items for inclusion in future meetings

  • Dog Bins
  • CPR Course

Item 21. Date of next meeting. The next meeting of the Parish Council will be held on Wednesday 11th May 2022 following the Annual Parish Council Meeting which will start at 7pm in South Petherwin Village Hall.

Item 22. Closed Session. Pursuant to the Public Bodies (Admission to Meetings) Act 1960, members of the public and press left the meeting. Cllr P Parsons declared an interest and left the meeting. Cllr Finnimore, Vice Chairman, took the Chair.

It was RESOLVED to award the footpaths cutting to J A M Sanders, proposed by Cllr Kneebone, seconded by Cllr Screech with all in favour. ACTION: CLERK

There being no further business to transact the Chairman closed the meeting at 20.30 hrs.