Parish Council Grants Policy

Policy for dealing with requests for Grants

Local Organisation Grants             

Organisations that are run from the Parish.

  • Application Form to be submitted by organisations by the end of September, to allow time for consideration before the Council sets the precept for the following year.
  • A Notice inviting applications will be posted on the Parish Council Notice Board and on the Council’s website during August.
  • Requests for an application form should be sent to the Clerk.
  • The Parish Council will consider all requests in October of each year; at the full Council meeting held by the Parish Council in that month.
  • Periodically, the Parish Council will consider Grant Applications made outside of the above months.
  • The Clerk will keep any filed requests for grants from bodies received during the financial year and obtain up to date accounts and recent bank statements from each applicant (or 6 months of bank statements if annual accounts are not produced).

Outside Bodies and Organisations

Organisations that do not have a local connection (are not run from the Parish)

  • Applications will only be accepted if the objectives of the requesting organisation are of significant benefit to the Parish.
  • The Clerk will keep any filed requests for grants from bodies received during the financial year and obtain up to date accounts and recent bank statements from each applicant (or 6 months of bank statements if annual accounts are not produced).
  • The Parish Council will consider to precept an amount each year for outside bodies.
  • The Parish Council will consider all requests in October of each year; at the full Council meeting held by the Parish Council in that month.

Application Form attached (Appendix 1)

The following rules apply:

  • Application must be made in writing and accompanied by the Application Form, by the required deadline and sent to the Clerk at the address below.
  • The project must be based in the area of the Parish or have significant benefit to the Parish.
  • Each application will be judged on its own merit.
  • Applicants will be invited to supply any further relevant information if they wish.
  • Applicants will be asked if funding has been obtained from any other sources. This will not prejudice the application in any way. Projects in receipt of match funding will be welcomed and the Parish Council may be able to help applicants identify funding available from other sources, if necessary.
  • The organisation will need a bank account in the organisations name.
  • The full amount requested may not be able to be granted. In these circumstances the Clerk, on behalf of the Parish Council, will notify the organisation of the reduced amount that has been agreed. This will depend upon the number of grant requests received by the Parish Council.
  • Successful applicants will be required to supply information on the project and a financial statement/annual report, (copies of invoices where relevant), to the Parish Council, which confirms how the money has been spent by the group, within 12 months of the date of the cheque.
  • Any monies not spent on the agreed project will need to be accounted for and a letter sent to the Parish Council, who will then decide if this money should be paid back.
  • The Clerk will notify the organisations of the Parish Council’s decision of their requests, once the budget has been set for the next financial year. The successful organisations will be able to apply for their grants from the beginning of the next financial year, e.g. for April 2022, all grants must be claimed by February 2023.
  • Applications to be sent to:

Mrs Linda Coles, Clerk to South Petherwin Parish Council

The Firs, Lower Metherell, Callington, Cornwall PL17 8BJ.

Tel: 01579 350962 Email: parishcouncil@southpetherwinpc.org